2022 Annual Meeting: Madison, WI, May 5-7, 2022
Welcome to Madison, Wisconsin, host of the MAC 2022 Annual Meeting. Our conference theme of “Moving Archives Forward" is a nod to the state’s motto “Forward,” adopted in 1851 and meant to signify Wisconsin’s continuous drive to be a national leader. This also provides a useful lens through which to examine the archival profession. What are some of the professional, environmental, societal, and cultural factors that affect the way we move forward, the way we see trends, and the way we identify challenges and opportunities? How are we leaders? The city of Madison is located on ancestral Ho-Chunk land, a place their nation has called Teejop (day-JOPE) since time immemorial. Known for its extensive parks and bike trails, organic architecture, and scenic lakes, Madison is the place to be May 5–7, 2022! For the most up-to-date conference information, please visit Sched. The PDF program remains available but is not being updated as changes occur.
Workshops and Special EventsThursday, May 5th, 2022
For more details on workshops and special events, view the program (pages 9, 12-13). ToursThursday, May 5th, 2022
For more details on tours, view the program (pages 10-11).
Vendor Fair and BreaksDiscover the newest and best archival supplies, services and educational opportunities while you meet providers and talk to colleagues during the vendor fair on Thursday from 1:30 p.m. to 5:00 p.m. and Friday from 8:30 a.m. to 3:30 p.m. Fuel your conversation with refreshments while you visit the displays. MAC PalsIf you are new to MAC, or if this is your first time attending a MAC event, we have designed a special program for you, MAC Pals. MAC Pals matches experienced conference attendees with new members or first-time meeting attendees. If you would like to participate in the program—as an experienced member or as a new one—simply check the appropriate box on the registration form. For more information, contact MAC Pals Coordinator Rosalie Gartner (macpalsprogram[at]gmail.com). To participate in this program, you must indicate your interest on the registration form by April 7. COVID ProtocolsAs the COVID-19 situation is continually in a state of flux, MAC will require all attendees, even those fully vaccinated, to wear masks in event spaces to provide the safest meeting experience possible. Event spaces include the Council meeting, workshops, the opening plenary, individual sessions, the business meeting, and the poster and vendor areas. This requirement is in accordance with current CDC recommendations for counties with substantial or high transmission and is in accordance with a current mandate within Dane County itself, though the mandate may change or expire (the current mandate expires March 1, 2022). Tour locations and the reception space may have their own requirements for masking, and these will be communicated to participants in advance. We are working with the hotel to explore additional safety measures and will have sanitizer and masks available at the registration desk and in meeting rooms. We are actively monitoring the situation and will keep you apprised of any changes to the circumstances with a goal of providing a safe and enjoyable conference experience for everyone. The MAC webpage, social media, and email communications will be employed to provide updates as the conference date draws near. For more information on the health and safety protocols currently in place at the Madison Concourse Hotel, visit its Health and Safety page. Family Caregiving
As an organization, MAC seeks to create a conference environment that is welcoming to all members. This includes those with caregiving responsibilities. MAC wants members to know that they are welcome to bring children to Annual Meeting events including meeting sessions, receptions, tours, attractions, and breaks. Parents are welcome to feed their children anywhere, at any time during the conference. Harassment of parents feeding their children, including requests to move or cover up, violates state law and will not be tolerated. MAC will provide designated lactation spaces as well. If you require any assistance or accommodations while at the Annual Meeting, please contact Abbie Norderhaug (abbie.norderhaug[at]wisconsinhistory.org) or Debra Nolan (dnolan[at]amcsource.com) with AMC Source to discuss your needs. This is an area in which MAC is trying to constantly improve. Please reach out to Vice President Michelle Sweetser (msweets[at]bgsu.edu)with any comments, questions, or suggestions about creating a more welcoming environment for all. Child Care LAC member Abbie Norderhaug (email: abbie.norderhaug[at]wisconsinhistory.org) has been designated to assist in identifying local caregiving providers, detailing family-friendly activities in the area, and assisting with other needs. If you’d like to explore a nanny share, you can share needs and contact information via our shared Google sheet. Some potential options for care include: Post an ad for a local nanny here: UW–Madison Student Job Board Registration Information
Register on or by April 7, 2022, to receive advance registration rates: $135 for MAC members Register by submitting the registration form or by printing the form and mailing it with a check made payable to "Midwest Archives Conference" to: Midwest Archives Conference The registration desk at the Madison Concourse Hotel will be open on Wednesday, May 4, from 3:00pm to 6:00pm; Thursday, May 5, and Friday, May 6, from 7:00am to 5:00pm; and Saturday, May 7, from 7:30am to noon. Virtual Conference Registration For the first time ever, MAC will offer a virtual conference option for those who are unable to make the trip to Madison. This option will provide access to roughly a third of program content, including the plenary session, one preselected session per time slot (seven total sessions of varying lengths), and the MAC Business Meeting. This content will be livestreamed via Zoom, and attendees who choose this option will receive emails with Zoom registration links approximately one week prior to the conference. Virtual sessions will not be recorded and will not be available for later viewing. See page 35 of the program for a listing of the sessions selected for livestreaming. $49 for members, $59 for nonmembers. Virtual registration form only. Cancellations and Refunds If for any reason, you must cancel your registration for the Annual Meeting or MAC workshops, your written request must be received on or before April 7 to receive a full refund. Please make requests to Debra Nolan (dnolan[at]amcsource.com) with AMC Source. No refunds will be issued after April 7. Refunds will be granted for tours or MAC workshops that are cancelled by MAC due to low enrollment or for other reasons. Refunds will be granted for tours or MAC workshops that are cancelled by MAC due to low enrollment or other reasons. Americans with Disabilities Act MAC is committed to an inclusive Annual Meeting. If you have special needs, please contact Debra Nolan with AMC Source at dnolan[at]amcsource.com. Please inform the Madison Concourse Hotel of any special needs when making a reservation. Code of Conduct MAC is strongly committed to providing an environment of cooperation and collaboration. These values are central to our mission. Similarly, we aim to ensure that all participants can learn, network, and enjoy the company of colleagues in an environment All participants and attendees at the Annual Meeting are expected to abide by the MAC Code of Conduct. MAC does not tolerate harassment in any form and is committed to providing a harassment-free environment for its members and others who participate in our events. Information on how to report violations is available on the website; if there is an emergency, please call 911. Hotel InformationThe Concourse Hotel and Governor’s Club
Concourse Hotel Room Block Extended If you are still looking for a hotel room for the Annual Meeting, we have good news! Our group rate has been extended through April 22 (Friday), but will not be extended after that date. The hotel is currently sold out of premier rooms on May 5-6 (with the exception of what is still being held in the MAC block). To make your reservations, call the hotel directly at 1-800-356-8293 and identify yourself as part of the Midwest Archives Conference or use our group code 899041. You can also make your reservations online. Rates for conference attendees: Single/double: $189; Triple: $199; Quadruple: $209, plus local taxes of 15.5%. Once the MAC block is gone, any remaining attendees who need rooms can call the hotel and book Governor’s Club guestrooms at the prevailing BAR rate. Currently Governor’s Club rates are $347 and $259 respectively.Exploring Madison during the conferenceMadison boasts attractions for any interest within easy walking and biking distance. We hope you enjoy exploring! Indoor Attractions
Outdoor Attractions and Tours
Getting HereBY AIR Dane County Regional Airport (airport code MSN) The airport is minutes from downtown Madison and offers more than 95 daily arrivals and departures. A growing list of direct, nonstop service flights makes getting to Madison easier than ever. In addition to taxi and rideshare options from the airport, the Concourse Hotel runs a complimentary shuttle service: 608-257-6000. BY CAR Getting to the Concourse Hotel is fairly direct. The hotel is roughly 10 minutes from most highway exits into Madison. Note that the Concourse is on a one-way road, so your GPS may seem to send you in a loop.
PARKING: Parking in the Concourse Hotel ramp is $15/night self-park or $20/night valet for hotel guests, $17/day for nonguests. BY INTER-CITY BUS To/from Milwaukee (Mitchell Airport and downtown) and Minneapolis (Univ of MN campus) Van Galder/Coach USA Bus To/from Chicago (O’Hare Airport and Amtrak Union Station) ContactFor questions or concerns regarding the meeting, please reach out to one of the following contacts:
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